Review of Sustainable Youth Team Relay Run – Jun 16

As with any fledgling concept, there is always bound to be a few “snags” along the path towards a perfect event. This time we were no strangers to the problems, however, we’ll line up how we plan to tackle them in the future.

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Since day one we’ve been a provider of low-tech races. Our registration process seems to confuse people so let us break it down first before we get into the review:

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  1. You read about our event and are interested to attend, you are given a link to fill a registration form on survey monkey.
  2. We receive your information, through excel magic, we take the data and put it into tabular form.
  3. We send out a confirmation email asking people to confirm their attendance.
  4. People respond and confirm, we start assigning them to teams, again through excel and filters on age, gender and level of activity.
  5. We send out an email to the teams confirming their colors and getting the captains involved in motivating their teams.

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The problem is, people don’t check their emails often, much to my chagrin. I have 5 emails synced to my phone simultaneously, and some people cannot manage one.

What happens is they sign up, but don’t confirm in time, by the time they confirm, i’ve already assigned teams and they’re even, and we’re out of space.

Then those that confirmed and got assigned to team’s don’t show up…

Without further ado, let’s start with the cons:

  1. Did not start on time. People signed up, confirmed, got assigned to teams, and did not show up. Whats more, one individual who signed up informed me he needed a visa to come to Kuwait, at 1:30PM (race was at 10PM). People kept arriving late despite us requesting them to be there by 9:20PM.
  2. Time lost explaining concept. Despite having captains, several of the “casual joiners” who happened across our multicolored starting point wanted to participate, seeing as we had ample t-shirts available, and in line with our slogan of sports for all and all for sports, we let them in. Language barrier and sports barrier aside, they made for some excellent additions, specifically the veiled mother and her daughters and son, despite her daughter pulling out, the mother ran the race. Next time, we’ll make a roll-up banner explaining the race concept in two languages.
  3. Cotton T-shirts. I know, I know! Cotton t-shirts and runs do not mix! However, we don’t have the funding to get the t-shirts from abroad and store them until such time we have an event, so we need to get them locally, and dry-fit t-shirts are not readily available locally.
  4. Food shortage. Given that it was Ramadan we had hoped to provide people with a meal after the race, we were just short of 120 participants, and we’d ordered 150 meals. However, some people did not find meals at the end. suggested remedy – food for runners only. Runners were given wristbands for the race, at the end of the race, swap wrist band for meal. No band, no meal.
  5. Lack of coverage. Given that we are a very small outfit (only two organizers were responsible for getting the race up and running), we don’t have a camera person readily available. The timing also made it difficult to get people in addition to the short-notice-ness of the event – were asked to plan and execute in a very short period of time. Next time, i’ll invest in a camera myself and start taking pictures. However, despite this, we still managed to get some awesome shots courtesy of the super talented JCPQ8 (instagram) and the video by the awesome Baher Jaberi (link).
  6. Directions were not clear. We assumed when we said the Oredoo playground at Mishref Pedestrian walkway that people would know exactly where. Our bad. Next time, we posting the exact location on instagram.
  7. No medical attention. Trust me when I say, communicating with the concerned authorities is a hassle. Despite having MOH approval for our last race, no ambulance showed up. Same case this time. We apologize profusely to those that were injured during the run and hope you recover soon!
  8. Small stage. When we first envisioned this endeavor, we planned to MC from the stage, then later we added the idea of contests, however the size of the stage could not accommodate all willing participants. Remedy, bigger stage next time around.

Pro’s:

  1. First of its kind. The comments on instagram continue to bring a smile to my face, people actually enjoyed the event immensely, including the injured folk!
  2. In-tune with concept. When we first started, we wanted a race that was different that could be enjoyed by all. Looking at the pictures from the event, everyone enjoyed themselves, whether they were built as sprinters or not.
  3. Party so hard it was stopped by the police. ‘Nuff said.
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Lady in the black veil

The lady in the black veil is my new hero. She showed up at the event with her daughters and son and they all wanted to run. When the race started, one of her daughters opted to not run thinking its too hard. Not mom tho. She went for it. And everyone cheered. And that is the point behind SYQ8, there’s no cookie-cutter for runners, we come from all walks of life.

August 2011 ( View complete archive page )

September 2011 ( View complete archive page )

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